AN AI AGENT FOR EVERY PART OF THE WORKFLOW

Meet your new AI colleagues.

A team of AI Agents for staffing and recruitment. They handle the grind around the clock.

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AI AGENT CONTROL ROOM
LIVE
09:14
E

Eira parsed 12 job requests

DONE
09:15
S

Saga shortlisted 24 matches

DONE
09:17
N

Nora opened 38 candidate threads

LIVE
09:21
I

Ingrid verified 6 credentials

DONE
09:24
F

Freja booked shift #4521 → HealthRoster

LIVE
The team

An AI Agent for every part of the staffing workflow.

We connect to Microsoft 365 or Google Workspace so AI Agents can handle every email request your clients send — vacancies, shift schedules, urgent cover requests — the moment they arrive.

Inbox Intelligence

Eira

Intake and screening

Viktor

Search and match

Saga

Presentations

Magnus

Engagement

Nora

Autopilot

Freja

Data enrichment

Arne

Compliance

Ingrid

Intake

Eira

Inbox Intelligence

Any format in. Structured job out.

Email, PDF, portal, phone, forwarded spreadsheet. However a client sends a shift request, Eira reads it, extracts what matters, and writes it to your ATS as a clean, structured job.
1

Reads every source

Email, PDF, portal, VMS feed, scanned document, phone transcript.
2

Extracts what matters

Shifts, wards, credentials, rates, client context, special requirements.
3

Validates and flags

Checks against your SOPs. Flags mismatches instead of silently passing them through.
4

Writes to your ATS

Clean structured jobs land in Bullhorn, Carerix, Recman, Access CRM, Salesforce.
Email, shared inboxes, client portals, VMS feeds, uploaded documents.
Intake

Viktor

Intake and screening

Applicants finish registering. You know who to call first.

Viktor runs the intake on your careers page: a short conversation instead of a long form, in 100+ languages, at any hour. He asks follow-up questions when answers are vague, screens each applicant against the role and writes a complete profile to your ATS.
1

A conversation, not a form

100+ languages, any hour, in your tone of voice.
2

Dynamic questioning

Asks follow-ups when answers are vague. Never asks the same thing twice.
3

Captures structured data

Work history, certifications, availability, preferences, rates.
4

Screened and ready

A complete, screened profile in the ATS, so you know who to call first.
Your careers page, candidate portal and job ads.
Match

Saga

Search and Match

Deep search, with reasoning you can read.

Saga reads every new job, searches your own candidate database first, and ranks the best matches with plain-language reasoning. She learns from what your recruiters accept and reject, and gets sharper every week.
1

Reasoning-based search

Considers skills, distance, availability, past client fit and recent engagement.
2

Transparent ranking

Every recommendation comes with a why-this-candidate note the recruiter can read in seconds.
3

Learns from feedback

Accept, reject or adjust: every action shapes the next shortlist.
4

Hands off cleanly

Passes the shortlist to Freja to offer and book, or to Magnus for a customer-ready CV.
Carerix, Recman, Bullhorn, Access CRM, Salesforce - your ATS, your database.
Present

Magnus

Presentations

A customer-ready CV, a minute after the request.

Magnus turns the candidates you pick into submission-ready CVs in each customer's own layout, so you present first instead of reformatting documents.
1

Uses the customer's template

Each customer's own CV layout, in Word or Excel.
2

Fills it from your ATS

Profile, work history and certifications from your candidate data.
3

Ready in a minute

A submission-ready CV a minute after the request, not after an afternoon of copy and paste.
4

You approve before it goes

The recruiter reviews and sends. Nothing reaches the customer without approval.
Your ATS candidate data and each customer's CV template.
Engage

Nora

Engagement

The quiet half of your pool answers.

Nora keeps the candidates you already have engaged, over email, SMS and WhatsApp in 100+ languages. She runs the weekly availability check across your whole base, brings dormant candidates work that fits their preferences, and every answer updates the profile. The recruiter stays in the loop.
1

Weekly availability check

The whole pool is asked, not just the people you remember to call.
2

Reactivates dormant candidates

People you have not spoken to in a while hear about work that fits them, in their own language.
3

Every answer updates the profile

Availability and preferences are written back, so tomorrow's shortlist is current.
4

Knows when to hand over

Conversations that need a human go to the recruiter. Every message is logged in the Control Room.
WhatsApp Business, SMS gateways, email, your candidate portal.
Dispatch

Freja

Auto-booking

First to reply. Shifts fill while nobody is at the screen.

Freja notifies matched candidates within a minute of the request and books the shift when the right person accepts, within the rules you set. On NHS rosters she books through the approved RLDatix and ShiftMatch APIs, not a bot. The recruiter sees every booking and can step in at any moment.
1

First to reply

Matched candidates are notified within a minute of the request.
2

Always supervised

Recruiters see every action live and can pause or override.
3

Policy-aware

Respects client rules, compliance thresholds, and your house rules.
4

Logs every booking

Every booking is recorded and visible in the Control Room.
RLDatix HealthRoster and ShiftMatch APIs, VMS portals and your ATS.
Foundation

Arne

Data Enrichment

Turns messy candidate data into something you can trust.

Arne does the groundwork the rest of the team builds on. He resolves duplicates, fills missing fields, normalises tags, and keeps your ATS data ready for every other agent to work with.
1

Deduplicates

Resolves the same person across emails, applications and imports, so there are no duplicate records.
2

Enriches

Fills missing skill tags, normalises locations, completes certifications from authoritative sources.
3

Standardises

Maps free-text fields to your taxonomy, so Saga can search and rank reliably.
4

Quietly continuous

Works in the background, day and night. No recruiter has to think about it.
Your ATS database, plus public registries for credential and qualification lookups.
Compliance

Ingrid

Compliance

Know who is cleared to work.

Ingrid brings each candidate's compliance status from Credentially into Globus, so you can see who is cleared to work at your biggest customer on Monday, right on the booking screen.
1

Status from Credentially

Each candidate's compliance status, next to their name.
2

On the booking screen

Recruiters see who can work before they offer the shift, not after.
3

Feeds the shortlist

Saga offers the shift only to candidates who are cleared and available.
4

No second spreadsheet

Status is read from Credentially, so nobody keeps a separate tracker.
Credentially and your ATS.
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How they work together

A team that hands off in real time.

Each agent owns one stage and passes the next agent everything they need. The recruiter watches from the Control Room and steps in when judgment is needed.

1

Publish vacancy

Across every channel, in every language.
2

Screen candidates

Match skills, language, location, availability.
3

Collect documents

CVs, certifications, references, ID.
4

Shortlist for interview

Best fits surfaced with
clear reasoning.
5

Present to client

Branded shortlist, ready to send.
WHAT IS AN AI AGENT?

An LLM answers questions. An AI Agent gets work done.

ChatGPT and Copilot can draft text. They can't run your workflow. AI Agents are
different on four counts, and the difference is the entire point.

01 · ACTION

They do the work.

An LLM gives you a draft. An AI Agent writes the job to your ATS, books the shift, sends the message, updates the candidate. Real systems. Real outcomes.
02 · ORCHESTRATION

They work as a team.

Eira hands a clean job to Saga. Saga passes a ranked shortlist to Freja. Freja offers the shift and books it. A workflow no single tool can run.
03 · MEMORY

They remember.

Every candidate you have ever placed. Every client preference.
Every shortlist your recruiters accepted or rejected. The agents
get sharper every week, on your data.
04 · SELF-CORRECTION

They validate themselves.

Agents check their own outputs against your rules, catch
mistakes, retry, and escalate when stuck. Recruiter feedback is
the training signal — the system gets better, not louder.
That is what “agentic” actually means. Not a chatbot in a panel. Software running parts of your business.

Further reading: AI rota and shift filling software and AI recruitment software for UK staffing agencies.

FAQs

What is an AI Agent exactly?

An AI Agent is software that reasons, decides, and acts on its own — not a chatbot that only replies, and not a workflow that only fires when triggered. Globus AI Agents read job requests, search your database, rank candidates, run outreach, and book shifts end-to-end. The recruiter sets the rules, oversees the work from a Control Room, and can pause or override any action at any moment.

How do AI Agents stay accurate?

Every agent logs every action with full reasoning, inputs, and outputs. Recruiters can review, override, or correct. The system learns from those corrections — accepted shortlists, rejected matches, edited messages — and gets sharper week over week. We don't pool data across customers.

Will AI Agents replace our recruiters?

No. Your recruiters stay, but they need to embrace the change. What changes is the job. The AI Agents take the grind: sourcing, screening, scheduling, chasing documents. That frees hours every week, and the agencies that win use those hours well: on clients, on candidates who need a personal word, and on the judgement calls only a human should make. Recruiters finally get time for the meaningful part of the work, and they help more people into the right jobs - at scale. Every agent escalates to a recruiter when judgement is needed.

Are AI Agents compliant with the EU AI Act and GDPR?

Yes. AI Agents are built for high-risk recruitment requirements under the EU AI Act: full audit trails, override controls, transparency notes, and human-in-the-loop escalation. Data is EU-hosted, encrypted in transit and at rest. GDPR data minimisation and retention rules apply automatically across every agent.

Can we switch individual agents on and off?

Yes. Each agent is independent. Start with Eira (intake) and Saga (matching) — the two agents that pay off fastest — and add others as you're ready. You can pause any agent from the Control Room at any time.

How long does it take to go live?

Timelines depend on your stack — we scope honestly with you up front. A typical first agent goes live in production within a few weeks once we have access to your ATS, VMS and inbox. Discovery → sandbox build → go live, with your team involved at every step.

Do AI Agents work with our existing ATS?

Yes. Globus connects natively to the major staffing and recruitment ATS platforms — Bullhorn, Carerix, Recman, Access CRM, Salesforce — and to VMS systems like HealthRoster, Fieldglass and NHS-P. If you'd rather replace your ATS, Globus is a full AI Agent ATS too.

What does a recruiter actually do once AI Agents are running?

Recruiters lead the agents instead of working the queue. They set the rules, review exceptions, build client relationships, and make the calls only a human should make. Our customers report recruiters spending 70%+ of their day on people instead of admin.

Have questions?
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