How Hege from Acapedia filled a record number of shifts per month using Globus

The Challenge

Before Globus, staffing in kindergartens was highly manual:

• Orders and candidate information had to be created and followed up individually.
• Cancellations (e.g. sick leave) required quick manual calls to replacements.
• Collaborating across the team was slower, especially when colleagues were away.

Hege also transitioned from being a kindergarten teacher to staffing consultant, which meant she had to quickly adapt to a completely different way of working.

The Solution

With Globus Staffing

• Creates and manages orders directly in the system, accessible to all colleagues.
• Uses availability requests and conflict checking to avoid double bookings.
• Benefits from smart matching, including distance-based suggestions for candidates living near kindergartens.
• Automatically shares all relevant information with candidates (where, when, which department).

Globus also enables Hege to work flexibly – managing orders from home or on her phone during commutes.

"When I started at Acapedia I got familiar with Globus very quickly, it was such an easy system to get started with. Things ran by themselves, I simply had to add shifts and Globus would help me find the right people."

Results

• 14,400 shifts sent out in just 6 months.
• 35 placements per day on average (up from ~25 earlier).
• A candidate who started part-time through Acapedia was recently hired full-time by a kindergarten – an example of Globus supporting long-term career matches.
• Clear team collaboration: colleagues can easily pick up each other's orders.
• Hege estimates without Globus she would place only 2–3 candidates a day instead of 35.

"If I didn't have Globus, I would not have been able to place 35 candidates on average every day. I would have managed 2 or 3. It would be very time-consuming and we would experience a dip in both revenue and placements."

User Experience

Daily Routine

• Phone calls start at 7am – orders are immediately created in Globus.
• Sick leave is registered → replacements found instantly in Globus.
• Information is transparent, so if colleagues are away, others can continue the work seamlessly.

Candidate Experience

• Candidates receive full information automatically, saving time for both recruiters and candidates.
• Flexible contracts allow students and those impacted by Covid-19 to adapt their work.
• Candidates can try shifts before committing to full-time, ensuring better long-term fits.

System Features Highlighted

• Availability requests
• Conflict checking (avoids double booking)
• Link tracking (see if candidates/customers have opened links)
• Distance-based matching

"It's extremely efficient to use, I got the hang of Globus after just a few orders. Other systems are a lot more manual and slower. With Globus we can respond faster, make more placements, and keep both customers and candidates happy."

FAQ

Q: What results has Hege achieved with Globus?
A: Over 14,400 shifts in 6 months, and an average of 35 placements per day.

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Q: What are the top three benefits of Globus?
A: Efficiency, speed in responding to job orders, and improved collaboration across the team.

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Q: How do candidates benefit from Globus?
A: They receive all shift information automatically, can try out roles flexibly, and sometimes move on to full-time employment.

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Q: What would happen without Globus?
A: Daily placements would drop from ~35 to just 2–3, with a negative impact on revenue and team collaboration.